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How can you communicate project vision to non-native English speakers?

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As a project leader, you need to communicate your project vision clearly and effectively to your team members, stakeholders, and clients. But what if some of them are not native English speakers? How can you ensure that they understand your goals, expectations, and values, and that they align with your vision? In this article, we will share some tips and best practices on how to communicate project vision to non-native English speakers.

本文章的要点总结

Simplify your message:

Use plain language and visuals to convey complex ideas without confusion. This approach helps you keep everyone on the same page, ensuring that your vision is understood across language barriers.
Pace and clarity:

Speaking slowly and clearly, with moderated accent, ensures that non-native speakers can follow along. It's like giving them a map in their own dialect to navigate the project landscape.

本摘要由 AI 和以下专家提供支持

Sonia Turluer

Leading IT Product Development and…
Michael Grant

Team principal at Business Language…

1 Know your audience

The first step is to know your audience and their level of English proficiency, cultural background, and preferred communication style. You can use online tools, such as the Common European Framework of Reference for Languages (CEFR), to assess their language skills and tailor your message accordingly. You can also research their culture and values, and avoid any words, phrases, or gestures that might be offensive, confusing, or ambiguous. Finally, you can ask them how they like to receive information, whether it is verbally, visually, or in writing, and what format and frequency they prefer.

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Savipra Alexandrio Gorospe, PMP, RPm

IT Project Manager and Scrum Master at Collabera Digital ? Lean Six Sigma Certified ? MBA Candidate ? Licensed Psychometrician ? Licensed Financial Advisor
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Practice servant leadership by understanding cultural nuances. Prioritize learning about your team's backgrounds, fostering a more inclusive environment. For instance, inquire about their preferred communication styles to tailor your approach.

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2 Simplify your language

The second step is to simplify your language and avoid jargon, slang, idioms, or acronyms that might be unfamiliar or misleading to non-native English speakers. You can use plain and simple words, short and clear sentences, and active and direct voice. You can also use examples, analogies, or stories to illustrate your points and make them more memorable. You can also use visuals, such as charts, graphs, diagrams, or images, to supplement your words and convey your vision more effectively.

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Sonia Turluer

Leading IT Product Development and Business Transformation
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For me this is the key tip to maximise your chances of not loosing your audience : keep it simple. Use short sentences, prefer simple vocabulary and avoid sayings or language expressions. I have seen many times native English speakers debate on the best word to express a specific nuance or wanting to find a smart expression to describe something but this is generally completely lost on a non native English audience. I would rather use a powerful image or drawing.

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Michael Grant

Team principal at Business Language School
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This is the biggest challenge for most native speakers. Awareness of your own language use is a powerful tool. Think about: - pace - idiom - accent. Pace: you will need to speak much slower than normal for anyone below C1 level. Idiom: you may know what, 'every cloud has a sliver lining' means, your communication partners probably think it is quaint that you are talking abou the weather again. Accent: I am from Edinburgh (or Embra as it might sound to some) ... accent moderation is a must. Drop me a line if you would like to chat about your language to a language professional.

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Savipra Alexandrio Gorospe, PMP, RPm

IT Project Manager and Scrum Master at Collabera Digital ? Lean Six Sigma Certified ? MBA Candidate ? Licensed Psychometrician ? Licensed Financial Advisor
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Serve your team by using clear and straightforward language. Encourage open communication, allowing team members to express their understanding comfortably. For example, break down complex terms and provide real-world examples during discussions.

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3 Check for understanding

The third step is to check for understanding and feedback from your non-native English speakers. You can use open-ended questions, such as "What do you think of this idea?" or "How do you feel about this goal?", to invite their opinions and insights. You can also use closed-ended questions, such as "Do you understand this requirement?" or "Do you agree with this strategy?", to confirm their comprehension and alignment. You can also use paraphrasing, summarizing, or repeating to clarify your message and ensure that there are no misunderstandings or gaps.

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Savipra Alexandrio Gorospe, PMP, RPm

IT Project Manager and Scrum Master at Collabera Digital ? Lean Six Sigma Certified ? MBA Candidate ? Licensed Psychometrician ? Licensed Financial Advisor
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Demonstrate empathy as a servant leader. Regularly check in with team members to ensure clarity. Cultivate an atmosphere where questions are welcomed, helping individuals feel valued and understood in their efforts to grasp the project vision.

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4 Be respectful and supportive

The fourth step is to be respectful and supportive of your non-native English speakers. You can show respect by listening actively, speaking slowly and clearly, and using appropriate tone and body language. You can also show support by providing them with resources, such as glossaries, FAQs, or tutorials, to help them learn more about your project and vision. You can also encourage them to ask questions, share feedback, or express concerns, and acknowledge their contributions and achievements.

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Savipra Alexandrio Gorospe, PMP, RPm

IT Project Manager and Scrum Master at Collabera Digital ? Lean Six Sigma Certified ? MBA Candidate ? Licensed Psychometrician ? Licensed Financial Advisor
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Foster a supportive environment through servant leadership. Acknowledge the challenges non-native English speakers may face. Provide additional resources or language support, encouraging a culture where everyone feels respected and included.

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5 Adapt and improve

The fifth step is to adapt and improve your communication based on your experience and feedback. You can monitor and evaluate the progress and performance of your non-native English speakers, and identify any issues or challenges that might affect their understanding or alignment with your vision. You can also solicit and incorporate their feedback and suggestions on how to improve your communication and collaboration. You can also learn from your mistakes and successes, and adjust your style and strategy accordingly.

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6 Communicate project vision to non-native English speakers

Communicating project vision to non-native English speakers can be challenging, but also rewarding. By following these tips and best practices, you can overcome the language and cultural barriers, and build trust and rapport with your team members, stakeholders, and clients. You can also inspire and motivate them to share and support your vision, and achieve your project goals together.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you communicate project vision to non-native English speakers?

1

2

3

4

5

6

7

1 Know your audience

2 Simplify your language

3 Check for understanding

4 Be respectful and supportive

5 Adapt and improve

6 Communicate project vision to non-native English speakers

7 Here’s what else to consider

Project Leadership

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How can you communicate project vision to non-native English speakers?

1

2

3

4

5

6

7

1 Know your audience

2 Simplify your language

3 Check for understanding

4 Be respectful and supportive

5 Adapt and improve

6 Communicate project vision to non-native English speakers

7 Here’s what else to consider

Project Leadership

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感谢您的反馈

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