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How can you balance detail and brevity in a grant proposal?

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Writing a grant proposal is a challenging task that requires you to communicate your project goals, methods, budget, and impact to potential funders. However, you also have to respect the word limits, guidelines, and expectations of each grant program. How can you balance detail and brevity in a grant proposal without compromising quality or clarity? Here are some tips to help you craft a concise and compelling proposal that showcases your community outreach skills.

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Eli Kavon

Rabbi, Essayist, and Lecturer

1 Know your audience

Before you start writing, research the grant program and the organization that offers it. What are their mission, vision, values, and priorities? What kind of projects have they funded before? What are their criteria and requirements for evaluation? Knowing your audience will help you tailor your proposal to their interests, needs, and expectations. It will also help you avoid unnecessary or irrelevant information that might distract or confuse them.

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Eli Kavon

Rabbi, Essayist, and Lecturer
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In honesty: I have never composed a grant proposal. But don't ignore my insights. I am a fine writer and a first-rate thinker. Know who is reading your proposal and know their mission. You must convince the funders that you know exactly what you are doing. To justify your project make sure you supply lots of detail. But never lose sight of the big picture. Convince the funders that the grant is necessary. Know what the funders want and what projects they have supported in the past. You cannot waste their time and resources--convince them why your project should be funded. Be professional in your presentation and, as in any project, no stupid mistakes. Do whatever editing and proofreading are necessary. Show them you deserve their money.

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Syed Ammar HAIDER Agha

Director Programs and M&E @ SPDF | Project Management
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One of the most important sections of a grant proposal is the?needs and problem statement. This is where you will give the specifics about why your community has a problem, what their needs are, and how you will solve them. You should definitely include some research here on the background of the problem.

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2 Use clear and simple language

Avoid jargon, acronyms, and technical terms that might be unfamiliar or confusing to your readers. If you have to use them, explain them briefly or provide a glossary. Use short sentences, active voice, and simple words to convey your message. Avoid repetition, ambiguity, and vague statements. Use headings, subheadings, bullet points, tables, charts, and graphs to organize and present your information in a clear and visual way. Proofread and edit your proposal for grammar, spelling, and punctuation errors.

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Samara McCullough

Driven nonprofit professional offering proven background in business settings and driving organizational change at operational levels.
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Most foundations are very clear about what they want to see in a grant proposal. Many have clear questions and give you a character/word limit. Can you answer basic questions about your organization or project in 250 words? If you cannot, you and the program director should have a conversation about the specifics of their program/project. Using a basic logic model helps you be very clear and specific in your writing.

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3 Highlight your value proposition

Your value proposition is the main reason why your project deserves to be funded. It answers the questions: What problem are you solving? How are you solving it? Why are you the best candidate to solve it? What benefits will it bring to the community and the funder? Your value proposition should be concise, specific, and compelling. It should be stated clearly in your executive summary, your project description, and your conclusion. It should also be supported by evidence, such as data, statistics, testimonials, or case studies.

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4 Be realistic and transparent

Your proposal should demonstrate that you have a realistic and feasible plan to implement your project. It should include a detailed and accurate budget that shows how you will use the grant funds and how you will cover any additional costs. It should also include a timeline that shows the milestones, deliverables, and outcomes of your project. Your proposal should also be transparent about the risks, challenges, and limitations of your project. It should explain how you will address them and how you will measure and report your progress and impact.

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5 Seek feedback and revise

Before you submit your proposal, seek feedback from someone who is familiar with the grant program or the field of your project. Ask them to review your proposal for clarity, coherence, relevance, and persuasiveness. Ask them to point out any strengths, weaknesses, gaps, or errors in your proposal. Use their feedback to revise and improve your proposal. Make sure you follow the grant program's guidelines and instructions for formatting, submission, and deadline.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you balance detail and brevity in a grant proposal?

1

2

3

4

5

6

1 Know your audience

2 Use clear and simple language

3 Highlight your value proposition

4 Be realistic and transparent

5 Seek feedback and revise

6 Here’s what else to consider

Community Outreach

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How can you balance detail and brevity in a grant proposal?

1

2

3

4

5

6

1 Know your audience

2 Use clear and simple language

3 Highlight your value proposition

4 Be realistic and transparent

5 Seek feedback and revise

6 Here’s what else to consider

Community Outreach

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