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How can you adapt your meeting facilitation training program for remote teams?

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Meeting facilitation is a skill that can help you run effective and engaging meetings, whether they are online or offline. However, facilitating remote meetings can pose some unique challenges, such as dealing with technology issues, managing time zones, and building rapport. If you want to train your team or yourself to become better remote meeting facilitators, you need to adapt your meeting facilitation training program to suit the virtual environment. Here are some tips on how to do that.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? |…

1 Choose the right tools

The first step to adapting your meeting facilitation training program for remote teams is to choose the right tools that will enable you to deliver the content, interact with the participants, and evaluate the outcomes. You may need to use a combination of tools, such as video conferencing platforms, online whiteboards, polls, surveys, quizzes, and chat rooms. Make sure that the tools you choose are reliable, user-friendly, and compatible with your participants' devices and internet connections. You should also test the tools before the training session and provide clear instructions on how to use them.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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To effectively adapt meeting facilitation training programs for remote teams, selecting appropriate tools is crucial. Choose technology platforms and tools that support seamless delivery and engagement. Video conferencing platforms should enable clear communication, while online whiteboards and interactive polls enhance participant interaction. Ensure these tools are reliable, intuitive, and compatible with diverse devices and internet capabilities. Conduct test runs before training sessions to iron out any technical glitches and provide comprehensive guidelines. This preparation maximizes the benefits of the training by minimizing disruptions and maintaining focus.

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2 Design the content

The next step is to design the content of your meeting facilitation training program in a way that is relevant, engaging, and practical for remote teams. You may need to modify the content to suit the specific needs and challenges of remote meeting facilitation, such as setting clear objectives, creating agendas, establishing ground rules, using visual aids, and encouraging participation. You should also make the content concise, interactive, and varied, as remote learners may have shorter attention spans and more distractions. You can use techniques such as storytelling, gamification, case studies, and role-playing to make the content more appealing and memorable.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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Tailoring content for remote team facilitation training requires a balance of relevance, engagement, and practical application. Focus on clear objective-setting, effective agendas, and ground rules tailored to virtual environments. Keep content concise and varied to combat distractions. Use storytelling, gamification, and case studies for engagement and retention. Role-playing exercises provide hands-on practice for remote facilitation skills. Make the training informative, interactive, and directly applicable to remote team challenges.

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3 Deliver the training

The third step is to deliver the training in a way that is effective, flexible, and supportive for remote teams. You may need to adjust the timing, duration, and frequency of your training sessions to accommodate different time zones, schedules, and learning preferences. You should also communicate the expectations, outcomes, and feedback mechanisms of your training program clearly and regularly. You should also create a positive and inclusive learning environment, where you use your voice, body language, and facial expressions to convey enthusiasm, empathy, and confidence. You should also encourage interaction, collaboration, and feedback among the participants, using the tools and techniques you have chosen.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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When training remote teams, consider timing, duration, and frequency to meet diverse needs. Plan for time zones, individual schedules, and learning styles. Communicate expectations, outcomes, and feedback clearly. Maintain a positive and inclusive atmosphere using voice, body language, and facial expressions. Foster collaboration and interaction with selected digital tools. Create a practical learning experience for remote team members.

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4 Evaluate the training

The final step is to evaluate the training in a way that is objective, measurable, and actionable for remote teams. You may need to use different methods and criteria to assess the learning outcomes, satisfaction, and impact of your meeting facilitation training program. You can use tools such as surveys, quizzes, tests, and self-assessments to collect quantitative and qualitative data from the participants. You can also use tools such as observations, recordings, and feedback sessions to monitor and improve your own performance as a trainer. You should also analyze the data, identify the strengths and weaknesses of your training program, and implement the necessary changes for future improvement.

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Prof Jack Wong

Blair Singer Training Academy Senior Leader | Sales & Team Builder ?? | Retired International Tax Strategist ?? | Master TetraMap Facilitator ?? ?? ?? ?? | Helping Founders Win the Inner & Outer Game ??
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When evaluating training programs for remote teams, objectivity, measurability, and actionability is crucial. Diverse evaluation methods, such as surveys, quizzes, and self-assessments, provide insights into learning outcomes and satisfaction. Observing sessions, reviewing recordings, and holding feedback discussions enhance your effectiveness as a trainer. Analyzing data meticulously is key to understanding the training's impact and making informed decisions for continual improvement. This ensures relevance, engagement, and effectiveness for remote teams.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you adapt your meeting facilitation training program for remote teams?

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3

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5

1 Choose the right tools

2 Design the content

3 Deliver the training

4 Evaluate the training

5 Here’s what else to consider

Facilitation

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How can you adapt your meeting facilitation training program for remote teams?

1

2

3

4

5

1 Choose the right tools

2 Design the content

3 Deliver the training

4 Evaluate the training

5 Here’s what else to consider

Facilitation

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