How can virtual teams ensure secure and private video conferencing?

1 Choose a reliable platform

Not all video conferencing platforms are created equal when it comes to security and privacy. Some may have weak encryption, poor authentication, or unclear policies. Do your research and compare the features, reviews, and ratings of different platforms before choosing one. Look for platforms that offer end-to-end encryption, password protection, meeting locks, host controls, and data privacy compliance.

2 Update your software and hardware

Keeping your video conferencing software and hardware updated is essential for security and privacy. Updates often fix bugs, vulnerabilities, or compatibility issues that can expose you to cyberattacks or glitches. Check for updates regularly and install them as soon as possible. Also, make sure your devices, routers, firewalls, and antivirus software are updated and configured properly.

3 Secure your network and device

Your network and device can also be targets for hackers or intruders who want to access your video conferencing sessions. To prevent this, use a secure network connection, preferably a wired one or a VPN. Avoid using public or shared Wi-Fi networks or devices that may have malware or spyware. Also, lock your device when not in use and use strong passwords or biometric authentication.

4 Manage your participants and settings

One of the most common security and privacy issues in video conferencing is the presence of unwanted or unknown participants who can disrupt, record, or steal your information. To avoid this, manage your participants and settings carefully. Invite only the people who need to join the meeting and verify their identities. Send the meeting link and password privately and don't post them publicly. Enable the waiting room feature and admit only the authorized participants. Lock the meeting once everyone is in and remove anyone who is suspicious or disruptive. Disable or limit the screen sharing, recording, chat, and file transfer features if not needed.

5 Be mindful of your surroundings and behavior

Finally, security and privacy in video conferencing also depend on your surroundings and behavior. Be aware of what is visible and audible in your background and use a plain or blurred background if possible. Avoid showing or sharing sensitive or personal information on your screen or in your conversation. Use headphones or mute your microphone when not speaking to reduce noise and feedback. Follow the etiquette and best practices of video conferencing and respect the privacy and confidentiality of others.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?