How can a theatrical production manager make sure they're meeting the director's needs?

1 Communicate regularly and clearly

Communication is key to any successful collaboration, especially in a complex and creative field like theatre. You need to establish a good rapport with the director and understand their expectations, preferences, and feedback. You also need to communicate effectively with your production team, the cast, the designers, the venue staff, and any other stakeholders involved in the show. Use appropriate channels and tools, such as email, phone, meetings, reports, schedules, budgets, contracts, and software, to keep everyone informed and updated. Avoid misunderstandings, conflicts, and delays by being clear, concise, and respectful in your communication.

2 Plan ahead and anticipate problems

As a production manager, you need to have a comprehensive and realistic plan for every stage of the production process, from pre-production to post-production. You need to coordinate with the director and the production team to set deadlines, assign tasks, allocate resources, and monitor progress. You also need to anticipate potential problems and risks, such as technical issues, safety hazards, personnel changes, budget overruns, or schedule conflicts, and have contingency plans ready to deal with them. By planning ahead and being proactive, you can avoid or minimize disruptions and ensure the smooth running of the show.

3 Support the director's artistic vision

Your role as a production manager is not to impose your own ideas or opinions on the show, but to support the director's artistic vision and help them realize it. You need to respect the director's choices and preferences, even if they differ from yours or challenge your assumptions. You also need to facilitate the director's communication and collaboration with the production team, the cast, and the designers, and help them achieve their creative goals. You can offer your input and suggestions when appropriate, but always defer to the director's final decision.

4 Manage the budget and resources

One of your main responsibilities as a production manager is to manage the budget and resources for the show. You need to work with the director and the production team to estimate the costs and revenues of the show, and create a realistic and feasible budget. You also need to track and report the actual expenses and income, and adjust the budget accordingly. You need to negotiate with vendors, suppliers, contractors, and sponsors, and secure the best deals and quality for the show. You also need to manage the inventory, storage, maintenance, and transportation of the equipment, materials, and props for the show.

5 Ensure the quality and safety of the show

Another important responsibility as a production manager is to ensure the quality and safety of the show. You need to work with the director and the production team to set and maintain high standards of performance, design, and technical execution. You also need to work with the venue staff and the health and safety authorities to comply with the relevant regulations and policies, and to prevent and address any accidents or injuries. You need to conduct regular inspections, tests, rehearsals, and evaluations, and provide feedback and guidance to improve the quality and safety of the show.

6 Learn and grow from the experience

As a production manager, you have a unique opportunity to learn and grow from the experience of working on a theatrical production. You can develop your skills, knowledge, and network in the field of theatre, and discover new aspects of yourself and your potential. You can also reflect on your performance, strengths, and weaknesses, and seek feedback and advice from the director, the production team, and other professionals. You can use this experience to enhance your resume, portfolio, and career prospects, and to prepare yourself for future challenges and opportunities.

7 Here’s what else to consider

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