How can remote users follow security and data protection best practices?

1 Use a VPN

A VPN, or virtual private network, is a service that creates a secure and encrypted connection between your device and a remote server. This way, you can access your organization's network and resources without exposing your traffic or data to hackers, spies, or censorship. A VPN can also protect your privacy by masking your IP address and location. You should always use a VPN when connecting to public or untrusted Wi-Fi networks, or when accessing sensitive or confidential information. Make sure you use a reputable and reliable VPN provider, and follow the instructions and policies of your organization.

2 Update your software

Keeping your software up to date is one of the simplest and most effective ways to protect your device and data from cyberthreats. Software updates often contain patches and fixes for security vulnerabilities, bugs, and performance issues. They can also add new features and functionalities that can improve your productivity and user experience. You should update your operating system, applications, browsers, plugins, and antivirus software regularly, and enable automatic updates whenever possible. You should also avoid using outdated or unsupported software that may have security flaws or compatibility problems.

3 Use strong passwords

Passwords are the first line of defense against unauthorized access to your accounts and data. You should use strong passwords that are long, complex, and unique for each account. You should also change your passwords periodically, and never share them with anyone. To create and manage your passwords, you can use a password manager, which is a tool that generates, stores, and fills in your passwords for you. A password manager can also help you avoid phishing and other online scams by only entering your passwords on legitimate websites. You should also enable two-factor authentication (2FA), which is a feature that adds an extra layer of security by requiring a code or a device to verify your identity.

4 Encrypt your data

Encryption is a process that converts your data into a code that can only be read by authorized parties who have the key. Encryption can protect your data from being stolen, tampered with, or accessed by third parties, even if they get hold of your device or network. You should encrypt your data both at rest and in transit, meaning when it is stored on your device or on a cloud service, and when it is sent or received over the internet. You can use encryption software, hardware, or services to encrypt your data, depending on your needs and preferences. You should also backup your data regularly, and use encryption for your backups as well.

5 Follow the rules

Security and data protection are not only technical matters, but also legal and ethical ones. Remote users need to follow the rules and regulations that apply to their organization, industry, and location. These may include data protection laws, such as the GDPR or the CCPA, that govern how personal data can be collected, processed, and transferred. They may also include security standards, such as the ISO 27001 or the NIST, that define how information security should be managed and implemented. Remote users should be aware of and comply with the rules and policies of their organization, and seek guidance and support from their managers or IT staff when in doubt.