Here's how you can safeguard sensitive information when using new technology.

2 Update Regularly

Keeping software up to date is a simple yet effective way to enhance security. Developers frequently release updates that patch vulnerabilities, which hackers could otherwise exploit. Set your systems to update automatically or establish a routine to check for updates regularly. This applies to all technology you use, from operating systems and antivirus software to apps and cloud services. Staying current with updates is an easy step that can significantly reduce your risk profile.

3 Use Encryption

Encryption is a powerful tool for protecting sensitive data. It works by converting information into a code that only authorized parties can decipher. When you send emails, share files, or store data, ensure that encryption is in place. For example, use Virtual Private Networks (VPNs) for secure remote access and ensure that any cloud services you use offer end-to-end encryption. This way, even if data is intercepted, it remains unreadable to unauthorized individuals.

4 Access Control

Managing who has access to sensitive information is crucial. Implement strict access controls to ensure that only necessary personnel can view or modify data. Use role-based access controls (RBAC) to assign permissions based on job requirements. Also, consider multi-factor authentication (MFA) for an added layer of security. MFA requires users to provide two or more verification factors to gain access, making unauthorized entry significantly more challenging.

5 Secure Configurations

Default configurations on new technology are often set for ease of use rather than security, making them vulnerable. Customize settings to suit your security needs. For instance, disable unnecessary features, change default passwords, and configure firewalls to block unauthorized access. Secure configurations not only protect against external threats but also minimize the risk of accidental exposure by internal users.

6 Regular Audits

Conducting regular security audits is essential for identifying potential vulnerabilities in your systems. These audits should assess all technology used within your organization for security gaps. During an audit, check for compliance with security policies, the effectiveness of existing controls, and the need for updates or improvements. Regular audits help you stay on top of security and address issues before they become problematic.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?