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Last updated on 2024年6月25日

Here's how you can safeguard sensitive data when using new technology.

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As you integrate new technology into your operations, it's vital to consider how you'll protect the sensitive data that comes with it. In emergency management, the stakes are high, and the confidentiality of the information you handle can be a matter of public safety. This article guides you through essential steps to keep your data secure while benefiting from technological advancements.

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Hitesh Chopra

Strategic IT Leadership and Digital transformation executive, Certified Independent Director, EXECUTIVE MBA INSEAD…
Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.

1 Assess Risks

Before adopting any new technology, conduct a thorough risk assessment to understand potential vulnerabilities. This means evaluating the technology for any weaknesses that could be exploited to gain unauthorized access to sensitive data. Identify what data is most critical and where it might be exposed during normal operations. By pinpointing these risks upfront, you can take proactive measures to mitigate them, such as setting up firewalls or encrypting data transmissions .

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Hitesh Chopra

Strategic IT Leadership and Digital transformation executive, Certified Independent Director, EXECUTIVE MBA INSEAD , Former-Accenture, Atos | PMP| PgMP | PfMP | ITIL Expert
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To start with we identify sensitive data first step we categorize data as personal. business, financial information etc. Then understand the technology features used like data storage, data transmission, Security policies. audit report. Conducting a risk assessment which include identifying potential threats like external, internal and technical, evaluating vulnerabilities like software , access control and data encryption Implementing security measures like encryption, access control measures like Multi factor authentication, role base access control, Network security using firewall and VPN and regular audits including security audits and software updates It is important to conduct security awareness trainings and establish policies

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Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.
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Assessing risks helps protect sensitive data by identifying vulnerabilities. It allows for implementing necessary security measures. It prevents data breaches and unauthorized access. It ensures compliance with regulations. It builds trust with users and clients, maintaining business reputation.

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2 Control Access

Controlling who has access to your sensitive data is a fundamental aspect of data security. Implement a strict access control policy that ensures only authorized personnel can view or modify sensitive information. This might involve creating user accounts with unique credentials and setting permissions based on the principle of least privilege , where users are granted the minimum level of access necessary to perform their jobs.

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Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.
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Controlling access protects sensitive data by limiting who can view or use it. It reduces the risk of data breaches. It ensures only authorized users handle data. It helps track data usage. It prevents unauthorized modifications, keeping data integrity intact.

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3 Encrypt Data

Encryption is a powerful tool for protecting data confidentiality. Whenever sensitive information is stored or transmitted, ensure it's encrypted using strong encryption standards. For example, use Advanced Encryption Standard (AES) for encrypting stored data and Secure Sockets Layer (SSL) for data in transit. This way, even if data is intercepted, it remains unreadable without the proper decryption key.

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Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.
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Encrypting data protects it from unauthorized access. It ensures privacy and confidentiality. It prevents data breaches. It safeguards against cyberattacks. It helps in compliance with regulations. It maintains user trust. Encrypted data is unreadable without the correct decryption key.

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4 Regular Updates

Stay vigilant by regularly updating all software and technology systems. Developers often release patches and updates to fix security vulnerabilities that have been discovered since the last version. By keeping your systems up to date, you minimize the risk of being compromised through known exploits. Schedule regular maintenance windows to apply updates and remind your team about the importance of this practice.

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Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.
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Regular updates fix security flaws and patch vulnerabilities. They protect against new threats and malware. Updates improve system stability and performance. They ensure compliance with the latest standards. Regular updates build user trust by demonstrating a commitment to data security and reliability.

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5 Train Staff

Your staff can be your first line of defense or your weakest link. Provide comprehensive training on the importance of data security and the specific protocols you've put in place. Make sure they understand how to use new technology safely and what to do in case they suspect a data breach. Regular training updates can help keep security at the forefront of their minds and adapt to any changes in technology or tactics used by cybercriminals.

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6 Backup Plans

In the event of a data breach or loss, having a robust backup plan can be the difference between a quick recovery and a prolonged crisis. Regularly back up sensitive data to secure locations. Consider multiple backup methods, such as cloud storage and physical backups , and test your recovery processes regularly. This ensures that you can restore critical information swiftly and continue operations with minimal disruption.

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Gaurav Singh, CPP, PCI, PSP

ASIS Triple Crown. Board Certified in Security Management.
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Backup plans protect data by ensuring recovery after failures. They prevent data loss due to system crashes. They guard against cyberattacks. They provide a safety net during updates. They maintain business continuity. They reassure clients and stakeholders, preserving trust and reliability.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can safeguard sensitive data when using new technology.

1

2

3

4

5

6

7

1 Assess Risks

2 Control Access

3 Encrypt Data

4 Regular Updates

5 Train Staff

6 Backup Plans

7 Here’s what else to consider

Emergency Management

给文章评分

感谢您的反馈

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Here's how you can safeguard sensitive data when using new technology.

1

2

3

4

5

6

7

1 Assess Risks

2 Control Access

3 Encrypt Data

4 Regular Updates

5 Train Staff

6 Backup Plans

7 Here’s what else to consider

Emergency Management

给文章评分

感谢您的反馈

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