Here's how you can navigate the common pitfalls in written communication as a mechanical engineer.

While technical correctness is critical, presenting information in an interesting and accessible manner is as important. Striking the correct mix between professionalism and approachability can help us improve our writing and increase its impact. By adopting a cheerful and motivational tone, we can attract our audience and communicate complicated subjects clearly. Whether we're creating technical documentation or sharing thoughts, we should strive to make our writing not just useful but also interesting to read, especially for those outside our specialised domain.

Prioritize clarity in your writing by using concise and straightforward language to convey your message effectively. Avoid jargon or overly complex terminology that may confuse readers. Focus on presenting information in a clear and organized manner to ensure that your audience understands the technical content you are communicating.

The main purpose of any communication is to get the message across.for any communication to rake place there are 3 requirements, viz, sender, message and receiver.when a sender sends a message and received by receiver and understood by him then communication is complete.now to keep the receiver riveted to sender's message, sometimes it is useful to use flowery language because it brings rethym and spice in comnunication.

Lead with the conclusion/inquiry. Accept that people are busy and even with the best of intentions, readers may not “finish” reading what you’ve written. Leading with the point sets up expectations and provides context. Once you’re done writing and have worked through to the resolution of the communication or to the answers you’re after, copy that part and put it right up front. If the conclusion needs rewriting for tone or brevity in that placement, realize that the same probably holds true for the written piece as a whole and embrace the editing process.

Pay attention to the structure of your written communication, including the organization of ideas, logical flow of information, and use of headings or bullet points to enhance readability. A well-structured document helps readers navigate the content more easily and grasp the key points efficiently. Consider outlining your main ideas before writing to maintain a coherent structure.

Strive to communicate your message concisely and avoid unnecessary filler words or information. Get to the point quickly and eliminate any redundant or superfluous content that may distract from the main message. Being concise not only saves time for readers but also helps maintain their focus on the essential information you are providing.

Take the time to review and edit your written work rigorously before finalizing it. Check for spelling and grammar errors, ensure consistency in formatting and style, and clarify any ambiguous or unclear sections. Seeking feedback from peers or mentors can also help identify areas for improvement and enhance the overall quality of your written communication.

Switch “if possible” to always have another person review technical communications. Fresh eyes, even non-expert eyes, will catch things that you, as an author, will not. This is not a reflection of your writing skill. This is the inherent nature of being too familiar with what you have written to recognize imperfections that you would notice anywhere else.