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Here's how you can handle common tasks as an intern in event production roles.

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Embarking on an internship in event production can be both exhilarating and daunting. As an intern, you'll be tasked with a variety of responsibilities that are crucial to the success of any event. Whether it’s a corporate conference, a music festival, or a charity gala, understanding how to handle common tasks effectively is key to making a good impression and learning the ropes. This article will guide you through handling some of the typical responsibilities you might encounter, from pre-event planning to post-event wrap-up, ensuring you're equipped to tackle the challenges of event production with confidence.

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Tobias Krause

MPM | Agile problem solver | Partner and Producer at The Pinecone Project | Founder at No Coast Projects | ex. Red Bull

1 Prep Work

In the realm of event production, preparation is king. As an intern, you'll likely assist with the logistical groundwork that ensures an event runs smoothly. This includes researching and securing venues, liaising with vendors for supplies and services, and helping to create event timelines. Your attention to detail will be invaluable when it comes to reviewing contracts and making sure all the necessary equipment is accounted for. Remember, thorough prep work can make or break an event, so approach every task with diligence and a willingness to learn.

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Tobias Krause

MPM | Agile problem solver | Partner and Producer at The Pinecone Project | Founder at No Coast Projects | ex. Red Bull
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When I think back to my early days in event production and being an intern - I brought a sense of enthusiasm and a willingness to learn while handling everyday event production tasks. From assisting with logistics such as venue setup and coordination to managing guest lists and ensuring smooth operations during events, being detail-oriented and proactive is critical. Ask where you can help! Communication skills allow for collaboration with team members and vendors, ensuring that all aspects of an event, from technical setup to attendee experience, are executed flawlessly. Stay adaptable to fast-paced environments, ready to tackle challenges, and committed to contributing to the success of every event and opportunity.

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Gunnar Weigel

Tourism Management Expert | IMPRESS Destination Services
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I believe interns in event production are crucial. Focus on organization and attention to detail. Master event logistics basics like scheduling and vendor coordination. Utilize technology to streamline processes. Communicate clearly with senior team members. Research trends to contribute fresh ideas. Assist with event setup and breakdown professionally. Anticipate needs and solve problems proactively. Approach tasks with enthusiasm and willingness to learn. By demonstrating reliability and adaptability, interns can become valuable team assets and create future career opportunities in this dynamic field.

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2 On-Site Roles

Once the event day arrives, your role will shift to on-site management. This is where your ability to adapt and problem-solve is put to the test. You may be asked to coordinate with staff, manage check-in desks, or assist with setting up the venue. It's essential to stay calm under pressure and be ready to tackle any unexpected issues that arise. Effective communication with your team and a proactive attitude will help ensure the event proceeds as planned, and any hiccups are handled with grace.

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3 Tech Savvy

In today's digital age, being tech-savvy is non-negotiable in event production. You might be tasked with managing audio-visual equipment, updating event apps or websites, and engaging with attendees through social media. Understanding the basics of technical equipment and being comfortable with various software will make you an asset to the production team. Don't hesitate to ask questions or seek guidance from more experienced colleagues when dealing with complex tech tasks.

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4 Networking Nuance

Networking is a subtle art that plays a pivotal role in event production. As an intern, you have the unique opportunity to connect with professionals from various industries. Make the most of this by being approachable, engaging in meaningful conversations, and exchanging contact information. Remember to follow up after the event, as these connections can be valuable for your future career. Your ability to network effectively can leave a lasting impression on both your peers and potential employers.

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Gunnar Weigel

Tourism Management Expert | IMPRESS Destination Services
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Networking is crucial for interns in event production. At IMPRESS Destination Services, we encourage viewing every event as a networking opportunity. Approach interactions with genuine curiosity, showing interest in others' roles. Listen actively and ask thoughtful questions. Be prepared with a concise self-introduction and have contact information ready. Use social media professionally to maintain connections. Offer assistance where appropriate. Attend industry events beyond internship duties to broaden your network. Building relationships takes time, so be patient and consistent. These connections can lead to mentorship, job leads, or collaborations, making networking invaluable for career growth in event production.

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5 Creative Input

Even as an intern, your fresh perspective and creative ideas are important. You might contribute to brainstorming sessions for event themes, marketing strategies, or attendee engagement activities. When presenting your ideas, be clear, concise, and constructive. Respect the experience of your team but don't be afraid to offer innovative solutions. Your creativity could lead to exciting new elements that enhance the overall event experience.

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Gunnar Weigel

Tourism Management Expert | IMPRESS Destination Services
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We value interns' fresh perspectives. Participate actively in brainstorming, focusing on clear, practical ideas that align with event goals and budgets. Draw inspiration from trends and personal experiences to enhance attendee engagement. Present innovative concepts confidently while respecting the team's expertise. Your outsider view might spark groundbreaking ideas. Remember, small, thoughtful touches can significantly impact guest experience. By contributing creatively and staying open to feedback, you'll learn and potentially shape our events' success.

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6 Post-Event Analysis

The event's conclusion marks the beginning of the post-event analysis phase. Here, you'll help gather feedback, reconcile budgets, and participate in debriefing sessions. Analyzing what went well and what could be improved for future events is crucial for growth and development in event production. Your fresh eyes can provide valuable insights into the attendee experience and operational efficiency. Embrace this opportunity to contribute to the continuous improvement of event strategies.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can handle common tasks as an intern in event production roles.

1

2

3

4

5

6

7

1 Prep Work

2 On-Site Roles

3 Tech Savvy

4 Networking Nuance

5 Creative Input

6 Post-Event Analysis

7 Here’s what else to consider

Event Production

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Here's how you can handle common tasks as an intern in event production roles.

1

2

3

4

5

6

7

1 Prep Work

2 On-Site Roles

3 Tech Savvy

4 Networking Nuance

5 Creative Input

6 Post-Event Analysis

7 Here’s what else to consider

Event Production

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