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Here's how you can excel as a team leader in the live events field.

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Leading a team in the live events industry can be as exhilarating as it is challenging. With the spotlight on, every decision you make has immediate consequences, and the pressure to deliver a flawless experience for attendees is immense. However, with the right approach and skills, you can guide your team to success and ensure each event is a hit. Whether you're managing a concert, conference, or festival, the key to excelling as a team leader lies in effective communication, adaptability, and a deep understanding of the intricate dance that is event management.

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1 Build Trust

Building trust within your team is the cornerstone of effective leadership in live events. Trust fosters a positive working environment where team members feel valued and empowered to contribute their best work. Establish open communication channels and encourage feedback. By showing respect for your team's expertise and actively listening to their ideas and concerns, you create a collaborative atmosphere where everyone is committed to the event's success.

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Stephanie Verheyen

Event Producer at George P Johnson | Founder at Trove Hospitality
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Delegate tasks based on your team members' skill sets but also based on what will help them grow. Create a safe environment for open dialogue that encourages people to ask for help when their plates are full or when they don't know how to do something. Hold regular (but intentional) team meetings where people can voice questions or concerns rather than just giving status updates.

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Maurice Gerardi

The past 25 years have been an amazing journey, full of incredible people, great clients, rich blessings, and countless opportunities for Omega Design Events & Nite Mix Entertainment.
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You can sort through irrelevant data using a filter. This is especially helpful when dealing with a large number of task entries. You can add a filter by selecting the “Sort & Filter” icon on the right side of your Excel taskbar and then selecting "filter." If, for example, you select the “Task Status” column and include a filter, you can choose to eliminate all the tasks you've already completed, helping you get a clearer view of your outstanding tasks.

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2 Know Your Role

Understanding your role as a team leader is crucial in the fast-paced world of live events. You are the conductor of an orchestra where each member plays a vital part in the performance. Your job is not only to ensure that everyone knows their responsibilities but also to step in and guide them through unexpected challenges. Remember, your role is to facilitate your team's success, not to micromanage every detail.

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3 Plan Meticulously

Meticulous planning is non-negotiable in live event management. As a team leader, you need to anticipate potential issues and have contingency plans ready to deploy. Ensure that every team member is clear on the event timeline and their specific roles within it. Regularly review and adjust plans as needed, and always keep your team informed of any changes. A well-prepared team is a resilient one.

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Jonathan A.

Senior Event Marketing Manager at Chaifetz Arena | 16+ Years of Experience in Live Events
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In Live Events as a team lead or event producer, ultimately the events success falls on you in some capacity. If an event is an utter disaster the client or stakeholders are not going to blame your production lead or box office lead, You are the one that is going to shoulder the burden. As such it is important to have clear and concise plans built out for each event ahead of time. Develop out not only plan A but B, C, D and E. Most importantly it's on you to communicate and delegate to your team as effectively and efficiently as possible. Make sure to have regular check-ins with all your team so you can state up-to-date on the status of the event while also giving them any changes that are occurring.

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Stan Kruss

Exhibit Stands Proven to Win Customers. | CEO at Expo Centric | I built Australia's leading exhibition stand company from 15 years of industry excellence. | Immerse your customers with experiential trade shows.
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Foster a collaborative environment by encouraging open communication and teamwork. Set clear goals and expectations for your team, and lead by example. Provide support and resources to help your team succeed. Recognise and celebrate achievements to boost morale and motivation. Continuously seek feedback and make improvements.

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4 Communicate Clearly

Clear communication is the lifeblood of any successful live event. As a leader, you must convey information accurately and efficiently, whether it's a change in schedule or an immediate response to an unforeseen issue. Utilize various communication tools to ensure your message reaches every team member. Remember, in the chaos of an event, clarity is king.

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5 Lead by Example

Leading by example is a powerful way to inspire your team. In the high-stress environment of live events, your team will look to you for guidance and reassurance. Demonstrate the work ethic, attention to detail, and calm demeanor you expect from your team members. When they see you handling pressure with grace, they'll be more likely to follow suit.

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Stephanie Verheyen

Event Producer at George P Johnson | Founder at Trove Hospitality
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Be the first to arrive and the last to leave. Nobody likes a leader who only shows up to get a pat on the back from the client.

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6 Adapt Quickly

The ability to adapt quickly to changing circumstances is essential for a team leader in live events. No event goes off without a hitch, so be prepared to think on your feet and make swift decisions. Empower your team to be flexible and resourceful, and maintain a solutions-focused mindset. When challenges arise, your adaptability will be the key to overcoming them and ensuring a successful event.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can excel as a team leader in the live events field.

1

2

3

4

5

6

7

1 Build Trust

2 Know Your Role

3 Plan Meticulously

4 Communicate Clearly

5 Lead by Example

6 Adapt Quickly

7 Here’s what else to consider

Live Events

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Here's how you can excel as a team leader in the live events field.

1

2

3

4

5

6

7

1 Build Trust

2 Know Your Role

3 Plan Meticulously

4 Communicate Clearly

5 Lead by Example

6 Adapt Quickly

7 Here’s what else to consider

Live Events

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