Here's how you can delegate tasks and responsibilities effectively to meet deadlines.

Delegate activities with success is a good sign of your ability as a leader, is also an exercise of trust and knowing your team. In order to bring all the minds together, understand deliverables and needs are one of the critical steps. Set the end game, what is expected as deliverables and whats needed to deliver the results expected. The combination of the two elements will help your team to evaluate effort needed and potential gaps to achieve the common goals.

Current workload of employees and dynamic of project team members are also should be included in this phrase. To delegate properly, in ideal case, the assigner could adjust management style according to the team members. Some might need step-by-step guide. Some might need only the objectives of the project or task. However, it is quite difficult in real world to do that so, I would recommend you guide people to manage up instead.

I truly believe in the combination of experience and opportunities to learn. When it comes to the moment to choose delegates naturally I think that the most experienced members are the top choice. They have the skills, the experience and sometimes will be the most efficient way to deliver the goals. But, as a leader, I also believe that this is a moment to combine more experienced team members with others who are willing to learn and develop new skills. The on the job opportunity to learn is really valuable and can help us as leaders to level set, or transfer knowledge across the team. Also a good chance to crate pipelines within your own organization for future positions.

?Based on my experience, it is very important to actually give a clear communication on how the task fits into the larger project or organizational goals. This helps team members understand the impact of their work and how it aligns with the broader objectives. This should also actively involve key feedback to foster better task execution and can uncover potential issues early on.

Setting clear expectations is crucial when delegating tasks and responsibilities. Clearly communicate what needs to be done, why it's important, and how it fits into the larger project. Be specific about deadlines and quality standards, and make yourself available for questions and guidance. This ensures that everyone is on the same page and working towards the same objectives, increasing the likelihood of meeting deadlines successfully. Remember, effective delegation is not just about offloading work, but about empowering your team to contribute and manage their own workload effectively.

It is very important to actively have an assessment in order to ensure whether it is on track, it meets the deadlines, and adheres to quality standards. This involves analyzing reports, reviewing completed work, and discussing any challenges faced by the team.

Monitor progress can be just a simple task traffic light based. But also can be a good opportunity to maybe boost the results or realign expectations based on the progress being made. Critical thinking combined with ability to hear and understand different perspectives from each individual is a powerful combination to nurture trust between the team. Lets not think on monitor progress as reports, KPIs and etc. This is a very good opportunity to collaboratively talk about barriers and problems to be solved.

Feedback is definitely crucial. In my experience I always tend to take feedback under two different aspects: feedback for the team, as a group and individual feedbacks, for each specific team member. It sounds like a longer time spent only giving feedbacks and it is. But personally I think that this is one of the greatest moments I can have as a team leader to strengthen connection and trust with the team. Collective feedbacks will help you to provide specifics that the group as a team can do, validating or adjusting them as a team while individual feedbacks naturally can address specifics from each one. Also, do not forget to be available to get feedbacks from the team. Be available and actively listen to what they have to tell you.

Adjust tactics can be sometimes tricky. Different paths, or alternative ideas can be very welcomed but sometimes can also be controversial when someone from the team, or even the entire team was convinced to go through other paths. When changes in the path happens, frustrations can come to the game and even break a bit the trust. Here is where I want to reinforce how important is to the entire team have a clear perspective in mind of the end goals and results. And this is what matter, right? As more clear the final goals, and have it as what matters will bring the conditions to help the team to be more flexible, not attained to one single idea of alternative.