Here's how you can delegate tasks and meet deadlines in a live events job.

To delegate tasks and meet deadlines in a live events job, start by clearly defining all tasks and deadlines. Assign tasks based on each team member’s strengths and expertise. Communicate expectations and provide necessary resources. Use project management tools to track progress and deadlines. Regularly check in with your team to offer support and ensure everyone is on track. Encourage open communication so team members can ask questions or raise concerns. Prioritize tasks and adjust as needed to stay on schedule. By trusting your team and staying organized, you can efficiently delegate tasks and meet deadlines.

Live events are among the most exciting jobs in the world, and in India, they have come a long way since their inception in the early '90s. This industry is time-bound and goal-oriented, so it's crucial to always be mindful of deadlines. Planning is key, as in any industry, and running through all the elements before execution provides clarity. Crisis management is a reality, and the golden advice of event planners is to expect the unexpected both in your events and in the profession.

Proper targeting and assessment of needs and environment/contexts enable better targeting. This as a starting point allows preparations to stem from the assessed needs, such that all aspects of the event preach the same message and cultivate the same mood. There are pragmatic needs and logistics that just need to happen, but there is a wrestling point between these and ideals held by the brand. Knowing the brand and these needs well then enables the event to be planned in such ways that compliment messaging and enable success

To ensure the success of a live event, start by understanding its scope and creating a comprehensive plan outlining tasks, timelines, and responsibilities. Set clear deadlines and assign tasks based on team members' strengths and skills, giving clear, detailed instructions. Use project management tools (e.g., Asana, Trello) and shared calendars for coordination. Hold regular meetings to review progress, address issues, and adjust plans. Monitor task status and adapt plans as needed. Develop contingency plans, make quick decisions in crises, and support your team. Post-event, debrief to identify improvements, gather feedback, and document lessons learned for future events.

Nothing can be help me more keeping an event on track than preparation. Plan everything, as detailed as possible. Think at all possible events that can happen and compromise your plan. I have all contacts that can support at hand therefore I can call for help in timely manner. Assess the needs with precision helps preparing the best action plan and also anticipate risks

Where team members have both passion and skill in a certain area, it is best to make use of them in this area. When used in areas like this, team members are able to feel like they can thrive and thereby perform better, enabling better success for the brand and the event. This is where creativity thrives and you end up with the more memorable experiences for event attendees.

Delegation is very important in an event management. One cannot be an expert in all and one cannot do it all. Or maybe can, but if there are people who can you do it better and faster, delegating to them is strongly advised. Team work is the secret ingredient contributing to a successful event, know and trust the people you are working with.

Planning the roadmap in advance creates accountability. When adhered to, it ensures a more seamless flow into the event. Where practicable, leave buffers of time from established deadlines where they are scheduled some time before they are critical. Things happen and depending on which part of the event is in question, deadlines get missed and have to be caught up - when dealing with external agencies or talent, having these fall through last minute or rushing decisions can be detrimental, so allow time for building up of redundancies to ensure a successful event. Then work to this schedule, forgetting that it's OK to leave things a week later, because that's not the point.

Encourage open communication and ensure that team members feel comfortable raising concerns or asking for help. Set realistic deadlines and buffer time for unforeseen challenges. Empower your team by trusting them with their tasks and providing the resources they need to succeed. By maintaining organization, clear communication, and a supportive environment, you can ensure tasks are completed efficiently and deadlines are met.

Having a great team to rely on is wonderful. Speaking the same language is even better. Clear communication is key for a successful team work, be it in writing or verbally. Not everyone may have the same skills level, therefore communication style should be harmonized and adapted to the group and individual by case.

Checking in regularly and communicating openly throughout the preparation stages for an event is important in ensuring everything is cared for appropriately. Avoid micro-management by allowing progress-reports instead of expecting progress. Treat this as a culture grown with the intention to ensure every aspect of the event preparation is adequately supported with the resources it needs to succeed.

Always prepare multiple redundancies. Events can be volatile, so it is important to keep cool under the pressure threats can pose, and compensate in ways that add and create new value. Be a creative quick thinking problem-solver, and come up with multiple iterations of solutions to problems before they arise, making use of resources available. Wet weather plans are an easy example, but make sure these are filled with rigour and good alternatives, not just very basic and boring "oh well it's wet" substitutes which pale in comparison to the scheduled event.

Unforeseen events ALWAYS happen! But some are quite predictable. Such as late registrations requests, lost badges, "standard" technical issues like wireless microphone running out of batteries etc....I try to think and list all issues that can happen and make a pack up plan for each, with people in charge and their contact details - like IT support on site. If they are external, I try to reach out before the event and have dry run of the event so everyone is aware and aligned.