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Last updated on 2024年6月29日

Here's how you can conduct a project post-mortem analysis effectively.

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Every project, successful or not, offers valuable lessons that can shape future success. A project post-mortem analysis, also known as a project retrospective, is a process for evaluating the execution of a project after its completion. It's a chance to discuss what went well, what didn't, and how to improve for next time. By engaging in this reflective practice, you'll gain insights that can streamline your business administration processes and enhance team performance on upcoming projects.

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Abdallah Shehata,PMP?, RMP?,CCP,SIGMA,Leeds,CSCMP's SCPro??

Senior Procurement Manager at AlSultan Company | Sales targets Senior Driving top-notch materials | Building Materials,…

1 Gather Data

Before diving into the analysis, it's crucial to collect all relevant project data. This includes emails, reports, meeting notes, and deliverables. Having a comprehensive set of information at your disposal ensures that the post-mortem covers all aspects of the project. You'll want to review this data to identify key milestones, decisions made, and any obstacles encountered. This preparatory step sets the foundation for an effective post-mortem by providing a factual basis for the discussions that will follow.

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Abdallah Shehata,PMP?, RMP?,CCP,SIGMA,Leeds,CSCMP's SCPro??

Senior Procurement Manager at AlSultan Company | Sales targets Senior Driving top-notch materials | Building Materials, Civil site Construction|Project Management|Holder PMP?,RMP?,CCP,SIGMA, Leeds, CSCMP's SCPro??.
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1. Schedule the Post-Mortem Meeting Timing is Key: Schedule the meeting soon after project completion while details are still fresh in everyone’s mind. Ensure all key stakeholders are available and can contribute to the discussion. 2. Prepare the Agenda Outline Key Areas: Introduction and objectives of the post-mortem. Review of project goals and outcomes. Analysis of successes and failures. Discussion of lessons learned. Action items and improvement plan. 3. Gather Data and Feedback Collect Information: Review project documentation, such as plans, timelines, and budgets.

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Florence Nish

Business Analyst
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The most workable approach is to evaluate the overall performance. Identify the key factors that resulted into measurable success in the project. At this point, you will be able to filter out the challenges and set backs. Then get a clear picture of the root cause by indicating areas of knowledge or skills needed to bring out the best desired outcome.

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Sebastian Lim

COO APAC | BA | Media ? I.T | Proven BD Strategist | Startup Operations |
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在事后分析过程中，所有利益相关者，包括项目经理、团队成员，通常还有客户，聚集在一起详细讨论项目的结果。他们根据最初的项目目标审查目标、流程、绩效和结果。会议鼓励公开和诚实的对话，参与者可以分享他们的经验而不必担心受到指责。为了查看项目的绩效，需要收集一些关键数据。为了评估项目的目标、范围、预算和进度，团队应从各自的项目计划中收集这些信息。查看项目的关键绩效指标、成功标准和验收标准等项目可以帮助团队评估项目是否成功实现其目标以及是否发生任何偏差。一旦团队对项目绩效进行了总体评估，他们应该确定并承认项目期间哪些方面进展顺利。这可以包括未来项目中应保持的成就、积极成果和最佳实践。虽然关注积极的一面很好，但团队也应该讨论项目期间遇到的挑战、问题、失败和问题。这可能包括延误、范围变更、沟通故障以及对项目产生负面影响的任何其他因素。这对于团队和未来的项目团队来说将是有用的信息，可以在将来避免这些相同的问题。对于发现的挑战、失败和问题，团队接下来应该调查根本原因或问题发生的原因。了解问题的根本原因对于在未来的项目中预防问题至关重要。它可能有助于团队自身的发展（帮助指出需要发展的知识或技能领域）和组织流程中的差距。事后分析旨在吸取从该项目中吸取的经验教训。应鼓励团队成员分享他们的经验、见解和改进建议。这些经验教训可以为未来的项目提供信息，并有助于完善项目管理流程或所使用的工具。事后分析会议应以一系列可操作的项目或改进建议结束。这些可以涉及项目管理实践、团队协作、沟通、流程、使用的工具或项目需要增强的任何其他方面。将所有者分配给特定的行动项目和时间表可能会有所帮助，以保持团队的责任并确保行动得到实施。记录事后分析的结果、建议和行动项目至关重要。文档可作为未来项目参考，有助于跟踪实施改进的进度。

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Nancy Kanyoke

Excelling in Planning, Execution, and Stakeholder Engagement ?? | Proficient in Project, Events, and Partnership Management | Effective Administrator with a Global Solutions Focus
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To conduct an effective project post-mortem analysis, Gather all relevant project documentation and data. Include key stakeholders, team members, and anyone involved in the project. Outline the discussion points, including what went well, what didn’t, and areas for improvement. Encourage honest feedback and ensure everyone has a chance to speak. Highlight successes and pinpoint the root causes of any issues. Record insights, action items, and recommendations for future projects. Distribute the report to stakeholders and integrate the lessons learned into future project planning. Keep the meeting focused, constructive, and solution-oriented to maximize its effectiveness.

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josé GASTREIN

L'esprit doit rester jeune et ouvert au monde. L'age n'est qu'un facteur civile
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En effet l'analyse ou l'etude de l'aspect du projet post-mortem doit êtres primordial avant de donner une conclusion orale et écrite. Une situation que j'aime "il vaut mieux se taire et para?tre pour un imbécile que de l'ouvrir et de l'être ".

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2 Set Objectives

Clearly defining what you hope to achieve with your post-mortem analysis is vital. Objectives might include identifying successful strategies, understanding mistakes, and planning for process improvements. By setting these goals upfront, you can keep the discussion focused and productive. Remember, the aim is not to assign blame but to foster a culture of continuous improvement. With clear objectives, you can steer the conversation towards constructive feedback and actionable takeaways.

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3 Include Team

Inclusion of all team members who contributed to the project is important for a comprehensive analysis. Everyone's perspective is valuable, as different roles may have experienced the project uniquely. Encouraging open and honest communication among team members will lead to a more accurate and holistic understanding of the project's life cycle. Moreover, involving the team promotes a sense of ownership and accountability, which can be motivating and lead to better engagement in future projects.

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4 Analyze Outcomes

During this stage, review the project's outcomes in relation to the initial goals and objectives. Discuss what was achieved, what diverged from the plan, and why. This is the moment to dissect the decision-making processes and their impacts on the project's trajectory. It's also an opportunity to highlight best practices and pinpoint areas where expectations were not met. Analyzing outcomes helps in isolating specific elements that could be replicated or avoided in future projects.

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5 Action Plan

Creating an action plan is a critical component of the post-mortem process. Based on the insights gained, outline specific steps to improve future projects. This might include process adjustments, training needs, or changes in communication protocols. The action plan should be realistic, with clear responsibilities and timelines for implementation. This ensures that the lessons learned are not just theoretical but are actively integrated into the organization's project management practices.

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Andrés Ni?o Guerrero

Publicista | Administrador de empresas | Coordinador de marketing | Dise?ador gráfico | Dise?ador web | Estratega de marketing | Community manager | SEO - SEM
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That's right, it's worth mentioning that an effective action plan after a post-mortem is key to transforming insights into concrete improvements. Let's identify process adjustments, strengthen training, and optimize internal communication. These steps must be practical, with clearly defined roles and established timelines. This way, we ensure that the lessons learned drive our growth and are reflected in our daily practices, turning each project into an opportunity for continuous improvement.

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6 Reflect Openly

Finally, encourage a culture of transparency and reflection within your team. A successful post-mortem relies on participants feeling comfortable sharing their experiences and views without fear of criticism. This open reflection can lead to a deeper understanding of both individual and team dynamics that affected the project. It also builds trust and improves collaboration, which are essential for effective business administration and project management in the long run.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can conduct a project post-mortem analysis effectively.

1

2

3

4

5

6

7

1 Gather Data

2 Set Objectives

3 Include Team

4 Analyze Outcomes

5 Action Plan

6 Reflect Openly

7 Here’s what else to consider

Business Administration

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Here's how you can conduct a project post-mortem analysis effectively.

1

2

3

4

5

6

7

1 Gather Data

2 Set Objectives

3 Include Team

4 Analyze Outcomes

5 Action Plan

6 Reflect Openly

7 Here’s what else to consider

Business Administration

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