Here's how you can boost productivity through effective communication and collaboration.

Communication for productivity, in my opinion, is limited to the understanding that the communication is intended to or will change the system “we” are operating in. If the communication is a continuous feedback loop, the goal would be to use it to refine the operating system and ultimately reduce special variation in the system, leading to more productivity. The challenge is that as humans, we make bad decisions so it is up to us to have a strong willingness and be motivated to improve.

Usual Miss: People underestimate how much information is truly needed for smooth collaboration. A better approach is to share updates, decisions, and potential roadblocks early and often, even if they seem insignificant.

It is important to listen with the objective of understanding first. Most of us listen to reply. While we listen our subconscious is already formulating a response. As a team player we should cultivate the active listening skill

In order for a feedback to be effective we need to understand the mode and the time of the delivery of feed back. Every one has someone they effortlessly listen to. It is OK if it is not you as long as you understand the emotional connection it is easy to deliver feedback.

Remember that we are all human and we have our limitations. Always try to look at the problem from multiple point of views. Commonly we call this as getting into other persons shoes. Every event that occurs in your life requires a certain level of time to be allocated. If not so will not result in the desired outcome.

Clear goals are important. Equally as important are clear expectations as to when milestones should be met or updates provided to the team. If a team member takes on a task without an associated timeline, progress could be slow - and that slowdown could ripple across your team or project leading to frustration and further slowdown. Ensure that goals are clear. Ensure that milestone / delivery dates are equally clear.

Schedule regular meetings or check-ins to discuss progress, address challenges, and realign priorities if needed. Recognize and celebrate milestones and achievements. This boosts morale and motivates the team to keep up the good work. Ensure team members have the necessary skills and knowledge to perform their tasks. Offer training or resources where needed. Establish feedback loops where team members can provide input on processes and suggest improvements. This continuous feedback helps refine workflows over time.