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Last updated on 2024年8月7日

Here's how you can avoid the repercussions of poor decision making in grant administration.

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Grant administration is a critical field that requires meticulous attention to detail and strategic decision-making. Poor decisions can lead to mismanaged funds, non-compliance, and ultimately, a failure to achieve the desired impact. The repercussions of such mistakes can be severe, ranging from damage to your reputation to legal consequences. To navigate this complex landscape, you need to arm yourself with knowledge and best practices that ensure your decisions are sound and your grant programs are successful.

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1 Understand Risks

Understanding the risks involved in grant administration is crucial. You must identify potential pitfalls such as overcommitting resources, misunderstanding grant requirements, or failing to track expenditures correctly. By recognizing these risks early on, you can put measures in place to avoid them. For example, conducting a thorough risk assessment before applying for a grant can highlight areas that need careful monitoring or additional support. This proactive approach helps you mitigate risks and make informed decisions that protect your grant's objectives and integrity.

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Ulysses Urquizo, MPA

Grants Manager, AltaMed Health Services Corp. | Grant Writing & Administration Certified | NLC Fellow
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This is great insight since for many organizations, getting grants is great and all but but doing an internal risks assessment is crucial to their success. There are many intricacies associated with getting a grant including cost principles, reporting/data analysis and being able to meet the objectives. Doing a risk assessment on subcontractors is also key, since they must also abide by the terms of conditions established by the funding agency.

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2 Set Objectives

Setting clear, realistic objectives is foundational in grant administration. These objectives should align with both the grant's goals and your organization's capacity to deliver. By defining what success looks like from the outset, you can make decisions that steer your project towards these benchmarks. Ensure that every choice, from budget allocation to project timelines, contributes to these objectives. This alignment will not only guide your decision-making process but also provide a framework for evaluating progress and making necessary adjustments.

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3 Policy Adherence

Strict adherence to policies and regulations is non-negotiable in grant administration. You must be well-versed in the specific requirements of each grant, including reporting standards, financial management expectations, and programmatic compliance. Make it a priority to educate your team on these policies to prevent inadvertent violations. Regularly revisiting and updating internal procedures to reflect changes in grant conditions is another key strategy. This diligence ensures that your decisions are always within the bounds of regulatory compliance, safeguarding your project from legal and financial repercussions.

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4 Data Driven

Making data-driven decisions is imperative for effective grant administration. Collecting accurate data allows you to evaluate your program's performance and make informed adjustments. Ensure that you have robust systems in place for tracking both financial and programmatic data. This information will serve as the backbone for your decision-making processes, enabling you to allocate resources efficiently and demonstrate the impact of your work to stakeholders. Using data effectively can also help you identify trends and forecast future needs, keeping your grant programs proactive and responsive.

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5 Engage Stakeholders

Engaging stakeholders is a key element in avoiding poor decision-making. By involving those who have a vested interest in your project—from beneficiaries to funders—you gain diverse perspectives that can inform your strategy. Regular communication with stakeholders ensures that their needs and expectations are understood and considered in your decisions. This collaborative approach fosters transparency and trust, which are essential for the long-term sustainability of your grant initiatives. Moreover, stakeholder feedback can provide valuable insights that lead to more effective and impactful decision-making.

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6 Continuous Learning

Embracing continuous learning is essential for staying ahead in grant administration. The field is ever-evolving, with new regulations, funding opportunities, and best practices emerging regularly. Dedicate time for professional development and stay informed about industry trends. Learning from past experiences, both successes and failures, can also guide your future decisions. By committing to growth and knowledge acquisition, you can refine your decision-making skills, adapt to changes, and lead your grant programs to success with confidence.

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Jeannine M. DeHart

Dynamic Fiscal and Grants Manager with over 16 years of experience
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I agree with this wholeheartedly. I have seen agencies seek funding only to realize they do not have the capacity or the skills to meet project objectives. In addition, staying current and knowledgeable in all things grant-related from both a fiscal and programmatic perspective is essential to the success of any grant program.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Karina Camacho

Grants Finance Officer
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It is important to be realistic about the administrative/financial/technical capabilities of the organization and thus know if it will be possible to comply with all the requirements and requests for information from the donor

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Michelle Shattuck

Grants Manager , Amaanah Refugee Services
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Mission drift happens when an organization has ambitions to grow at a rapid rate with no strategic plan. This can be a hard pill to swallow when you have received many opportunities for funding and find you actually don't have the capacity to support the metrics/ideas you've proposed. I've been told the biggest funding "no no" you can commit is returning dollars allocated to support your organizations growth and activities. I think the better response would be that funders don't want to support "maybe if" concepts. The ones that sounds great on paper but don't really deliver. Funding opportunities will come and go take your time and deliver what you can! You will save yourself heartache!

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Here's how you can avoid the repercussions of poor decision making in grant administration.

1

2

3

4

5

6

7

1 Understand Risks

2 Set Objectives

3 Policy Adherence

4 Data Driven

5 Engage Stakeholders

6 Continuous Learning

7 Here’s what else to consider

Grant Administration

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Here's how you can avoid the repercussions of poor decision making in grant administration.

1

2

3

4

5

6

7

1 Understand Risks

2 Set Objectives

3 Policy Adherence

4 Data Driven

5 Engage Stakeholders

6 Continuous Learning

7 Here’s what else to consider

Grant Administration

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感谢您的反馈

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