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Last updated on 2024年7月19日

Here's how you can address the potential consequences of unresolved conflicts in Conference Organization.

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Organizing a conference is akin to conducting an orchestra; every section must be in harmony to create a symphony. However, unresolved conflicts within your team can lead to dissonance, disrupting the melody of your event. As you dive into the complexities of conference organization, it's crucial to address potential issues head-on. Conflicts can arise from various sources such as miscommunication, differing visions, or competition for resources. If left unchecked, these can lead to a breakdown in teamwork, poor decision-making, and ultimately, a subpar conference experience for attendees. Let's explore how you can tackle these conflicts to ensure your conference hits all the right notes.

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1 Identify Early

Early identification of conflict is like catching a small leak before it becomes a flood. Pay attention to the dynamics within your organizing team. Look for signs of frustration, withdrawal, or overt disagreements that may indicate brewing conflict. Addressing issues when they first appear prevents them from escalating and affecting the conference's success. Engage in open dialogue with your team members to understand their perspectives and work collaboratively towards a resolution. Remember, the sooner you detect and address discord, the smoother your planning process will be.

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Edilson Antunes de Farias

Sócio e diretor no Clube de Negociadores | Negociador profissional | Resolu??o de problemas
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A forma mais efetiva de lidar com conflitos é prevenindo a sua ocorrência. N?o é tarefa simples, pois requer mapeamento dos possíveis pontos de atri??o; a aten??o constante das lideran?as nos mais diversos níveis; e um diálogo franco e aberto entre os membros da organiza??o. Como citado, uma vez que n?o se conseguiu prevenir o surgimento do conflito, é fundamental que ele seja identificado em seus estágios iniciais, quando as partes envolvidas ainda n?o cristalizaram suas posi??es, sendo assim mais flexíveis.

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2 Open Dialogue

Creating an environment that encourages open dialogue is essential for conflict resolution. Encourage your team to express their concerns and ideas without fear of judgment or retaliation. When everyone feels heard and respected, it's easier to find common ground. Use active listening techniques to ensure that you fully understand the issues at hand. This approach not only helps resolve current conflicts but also fosters a culture of transparency and trust, which can prevent future disputes from arising.

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Edilson Antunes de Farias

Sócio e diretor no Clube de Negociadores | Negociador profissional | Resolu??o de problemas
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Reuni?es periódicas com as lideran?as dos times, nos mais diversos níveis, têm papel importante nessa abertura para o diálogo. Para isso, como nos ensinou Richard Hackman, há que se observar que cada líder deve ter, no máximo, 7 subordinados que lhe respondem diretamente. Isso se relaciona diretamente com a quantidade de vias de comunica??o abertas que devem ser por eles gerenciadas. Sempre que existir um número maior de colaboradores sob a gest?o de um único líder, é necessário se estabelecer um escal?o intermediário. Isso garante que cada lideran?a poderá ter um olhar mais atento aos seus liderados diretos, o que torna o processo de comunica??o mais direto e personalizado.

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3 Define Roles

Clearly defining roles and responsibilities within your team can significantly reduce conflict. When each member knows their specific duties, it reduces overlap and confusion, which are common sources of tension. Ensure that everyone is aware of their tasks and the expectations surrounding them. Regularly revisiting and adjusting these roles as needed can help maintain clarity and focus, allowing your team to work more cohesively towards the shared goal of a successful conference.

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4 Mediation Tactics

When conflicts do arise, having mediation tactics at your disposal is invaluable. Consider appointing a neutral party within the organization to facilitate discussions between conflicting parties. This mediator can help de-escalate tensions and guide the conversation towards a constructive resolution. It's important that this individual is trained in conflict resolution techniques and can remain impartial throughout the process. Effective mediation can turn a potentially divisive situation into an opportunity for team growth and improved collaboration.

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Edilson Antunes de Farias

Sócio e diretor no Clube de Negociadores | Negociador profissional | Resolu??o de problemas
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Além das táticas aplicadas à media??o, é fundamental que o mediador domine um conjunto de soft Skills para lidar com situa??es como essas. Dentre outras, podemos citar a audi??o ativa, a linguagem colaborativa, a habilidade do questionamento, o rapport e a percep??o. Essa foi uma das conclus?es dos estudos conduzidos por quase 2 anos pelo Grupo de Trabalho de Soft Skills do Clube de Negociadores.

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5 Flexibility & Adaptation

Flexibility and adaptation are key in managing conflicts within conference organization. Recognize that plans may need to change to accommodate different viewpoints and solutions. Being rigid in your approach can exacerbate conflicts, whereas being adaptable can lead to innovative compromises that satisfy all parties involved. Encourage your team to embrace change as a part of the process and to view challenges as opportunities for creative problem-solving.

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6 Follow-up Actions

After resolving a conflict, follow-up actions are crucial to ensure that the solution is implemented and that similar issues do not recur. Document the agreed-upon resolutions and assign someone to oversee their execution. Schedule regular check-ins to monitor progress and address any lingering concerns. This not only reinforces the importance of conflict resolution within your team but also demonstrates your commitment to maintaining a harmonious and productive working environment.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can address the potential consequences of unresolved conflicts in Conference Organization.

1

2

3

4

5

6

7

1 Identify Early

2 Open Dialogue

3 Define Roles

4 Mediation Tactics

5 Flexibility & Adaptation

6 Follow-up Actions

7 Here’s what else to consider

Conference Organization

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Here's how you can address the potential consequences of unresolved conflicts in Conference Organization.

1

2

3

4

5

6

7

1 Identify Early

2 Open Dialogue

3 Define Roles

4 Mediation Tactics

5 Flexibility & Adaptation

6 Follow-up Actions

7 Here’s what else to consider

Conference Organization

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感谢您的反馈

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