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Last updated on 2024年8月3日

Here's how you can ace your presentation to library staff on a new service offering.

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Preparing for a presentation to library staff on a new service offering can be a daunting task. You want to ensure that your presentation is not only informative but also engaging and convincing. As you prepare to introduce this new service, remember that your audience is keen on improving library services and will be looking for how your offering can benefit patrons and streamline library operations. Your goal is to communicate effectively, showcasing the value and functionality of the service in a way that resonates with the staff's commitment to library excellence.

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1 Know Your Audience

Understanding your audience is the cornerstone of any successful presentation. When presenting to library staff, take into account their professional background, their familiarity with similar services, and their daily challenges. Tailor your presentation to address how the new service can make their work more efficient and improve the user experience for patrons. Speak their language by using library-specific terminology, but ensure to clarify any jargon that may be associated with your new offering. By aligning your presentation with their interests and needs, you'll capture their attention and foster a receptive atmosphere.

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Pooja Sairajan

LIBRARY MANAGEMENT AND SERVICES
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Presentation are the best ways to attract the library staff and public where you can create an awareness among them. Bullet points, graphs and analysis showing the key points of the new service are the main features for a presentation. You can elaborate around that. You can add library concepts, software, target audience among the patrons, concentrate on market segmentation and advertising like making flyers, sending emails, writing blogs on the library catalogs which will help to make your presentation unique (USP).

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2 Craft Your Message

A clear and concise message is vital when introducing a new service to library staff. Begin with a brief overview of the service, emphasizing its unique features and benefits. Avoid overwhelming your audience with too much technical detail; instead, focus on how the service solves problems or fills gaps in the current system. Use real-world scenarios or anecdotes to illustrate its practical applications within the library context. Your message should convey enthusiasm for the service's potential while remaining grounded in its practicality and relevance to library operations.

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Wesley Johnson
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As someone whose worked in library IT for about 14 years, I've seen first-hand how easily new tech-related services can intimidate people. Being concise in situations like this, only telling the employees what they NEED to know, is very important. Too much of an explanation will diminish the excitement surrounding the product and the staff will find ways to not use it.

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3 Visual Aids

Visual aids can significantly enhance your presentation, making complex information more digestible and engaging. Consider using slides with graphics, charts, or screenshots that highlight key aspects of the new service. Ensure that each visual is clear, professional, and directly related to the point you're discussing. Avoid cluttering your slides with excessive text or data; the visuals should complement your spoken words, not replace them. Properly used, visual aids will reinforce your message and help the library staff visualize the service's impact.

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Juli Moore

Library Director at Iredell County Public Library
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Less is more when it comes to slides. The slides are a tool to keep you on track, highlighting your talking points. Use pictures, memes, data, etc. to enhance your points/message.

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Chinmayee Bhange

Librarian I Blogger I Book Reviewer I Content Creator I Social Media Co-ordinator
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1) By conducting hands on training sessions 2) By rehearsing the whole scenario considering all ifs and buts 3) By email 4) Clear and Crisp documentation 5) Most importantly, by explaining the objective of the new service to be introduced

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Wesley Johnson
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PowerPoint is great, though I know some have an aversion to it. I suggest producing a short video or video series on the service you're trying to get your staff excited about. My library's former videographer and I collaborated on a video about our Laptops Anytime kiosk and it was very well received.

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4 Rehearse Thoroughly

Rehearsing your presentation is essential to delivering it confidently and smoothly. Practice your delivery multiple times, paying attention to your pacing, tone, and body language. If possible, simulate the presentation environment to acclimate yourself to the setting and technology you'll be using. Anticipate questions or concerns the library staff may have and prepare clear, concise responses. A well-rehearsed presentation demonstrates professionalism and respect for your audience's time, increasing the likelihood of a positive reception.

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5 Engage and Interact

Engagement is key to keeping your audience interested and receptive. Encourage interaction by asking questions, soliciting feedback, or incorporating a brief demonstration of the service. This not only breaks up the flow of information but also gives staff members a sense of involvement in the discussion. Be attentive to the audience's body language and verbal cues, and be prepared to adapt your presentation style if needed. A dynamic and interactive presentation is more likely to leave a lasting impression and foster enthusiasm for the new service.

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Kathy Husser

EdTech Consultant | Administrator | Photographer | Librarian | Writer
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To introduce a new library service you need to stress the “why” to your staff. What problem does it solve or how will it make it easier for your staff. Be prepared for push back regarding the “change,” or “we tried something like that already.” Anticipating the objections ahead of time with data driven answers is your best path forward to introducing a new service. Finally, calendar a feedback meeting to ensure you’re listening to staff and patron feedback to make necessary adjustments as needed. Good luck!

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Heidi Colom

Librarian at Tampa-Hillsborough Public Library System
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Not only ask if there are any questions... Ask questions as well! Prepare questions ahead of time if possible- though many will come up as the presentation proceeds. Even simple questions like asking what is their favorite item or aspect can go a long way in engaging the audience and making the presentation interactive.

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Marie Labello

Teacher-Librarian, Retired at CCSS
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In my experience engaging the audience is of paramount importance. Their thoughts and ideas, their questions, their concerns are important to each individual attendee. By all means, interact with your audience and engage them in hands on learning.

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6 Follow Up

Following up after your presentation is crucial in ensuring that the library staff understands and remembers the new service offering. Provide handouts or digital resources that summarize key points and offer additional details for further exploration. Make yourself available for questions and offer to provide training or support as the service is implemented. A thoughtful follow-up reinforces the information shared during the presentation and shows your commitment to the service's success within the library.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Denise Vieira Camacho

Analista de Sucesso do Cliente Pleno (CS) | Consultoria em Gest?o de Documenta??o | Consultoria em Normaliza??o de trabalhos Acadêmicos | Assessoria em Currículo Lattes
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Preparar um apresenta??o visual, bem objetiva e explicativa. A apresenta??o deve ser apenas um apoio para que possamos falar de maneira fluída, segura. Devemos falar a linguagem do público, se fazer claro. Ter um roteiro do que será apresentado como apoio também ajuda muito.

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Here's how you can ace your presentation to library staff on a new service offering.

1

2

3

4

5

6

7

1 Know Your Audience

2 Craft Your Message

3 Visual Aids

4 Rehearse Thoroughly

5 Engage and Interact

6 Follow Up

7 Here’s what else to consider

Library Services

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Here's how you can ace your presentation to library staff on a new service offering.

1

2

3

4

5

6

7

1 Know Your Audience

2 Craft Your Message

3 Visual Aids

4 Rehearse Thoroughly

5 Engage and Interact

6 Follow Up

7 Here’s what else to consider

Library Services

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