To balance voices creatively, try these methods: set a “two-comment” rule where each person contributes only twice before others speak. Use “popcorn-style” where each speaker chooses the next, ensuring a flow of voices. Introduce an “invisible microphone” for quieter participants, and use visual tools like color-coded timers to keep comments brief yet impactful.

Take note of the 'quiet' voices and intentionally ask for their input. The introverts, the quiet ones, often have great input. Drawing them out is a benefit to all.

Thank you for raising this important discussion. I believe the solution is a bit more straightforward. Implementing an agenda that allocates specific time for each participant to share their input can be highly effective. This method ensures everyone has an opportunity to speak without feeling overwhelmed by the structure of a round-robin, which can sometimes pressure introverts to respond before they're ready. By respecting the time allocated and moving through the agenda with discipline, we can create a balanced platform for all voices to be heard while allowing the flexibility needed for thoughtful contributions.

Setting ground rules that encourage balanced participation, such as limiting speaking time. Using the round-robin technique and asking each person to share, gives quieter members a chance to contribute. Leverage the hand-raise feature and chat function so all voices can be included non-verbally. Direct specific questions to quieter participants to encourage their input and periodically summarize key points, inviting additional thoughts. By setting expectations, using structured turn-taking, and encouraging diverse input, you create a more inclusive environment, fostering collaboration and ensuring everyone feels heard and valued.

Dominant voices are always a consideration in any meeting, including virtual. Establish clear ways of working at the outset and get the group to agree these (including those who are louder). This "contract" provides a good basis for revisiting what's been agreed later in the meeting. Use processes that limit the impact of loud voices. This may include breakout sessions, or simply greater use of the chat function. Using tools such as Miro/Mural can also provide input opportunities without the volume, as can polling tools such as Menti and Slido. Draw out those who are quieter and invite them to contribute. This doesn't limit the impact of louder participants automatically but it is a clear sign that you are seeking contribution from all.